In 2025, efficient and reliable printing remains a critical part of operations for businesses across Canada. Whether you’re running a small startup in Vancouver or a corporate office in Toronto, choosing the best printers and printer supplies for Canadian offices can significantly impact productivity and cost-effectiveness.
With a wide variety of options available—ranging from laser to inkjet, monochrome to color—businesses must assess their printing needs carefully. This article highlights the top office printers and essential printer supplies Canadian businesses should consider in 2025.
1. Top Printers for Canadian Office Use
Selecting a printer involves evaluating several key factors: print volume, color needs, speed, connectivity, and maintenance. Here are some of the most recommended printers for Canadian offices in 2025:
1. HP LaserJet Pro MFP M428fdw
- Type: Laser, All-in-One
- Best For: Medium-sized businesses
- Features: Wireless printing, fast duplex printing, scanning, copying, fax
- Why it stands out: This printer is compact yet powerful, making it perfect for high-speed, high-volume printing.
2. Brother HL-L8360CDW Color Laser Printer
- Type: Color Laser
- Best For: Offices needing color marketing materials
- Features: Mobile printing, fast print speeds, high-yield toner support
- Why it stands out: Excellent print quality and affordable running costs.
3. Epson EcoTank Pro ET-5850
- Type: Inkjet
- Best For: Eco-conscious offices
- Features: Cartridge-free printing, low cost per page, wireless and mobile connectivity
- Why it stands out: Long-term savings and environmental benefits due to refillable ink tanks.
4. Canon imageCLASS MF445dw
- Type: Monochrome Laser
- Best For: Document-heavy offices
- Features: Scanning, copying, faxing, and high page-per-minute speed
- Why it stands out: Great for printing large volumes of text-based documents at a low cost.
2. Essential Printer Supplies for Canadian Offices
Beyond just the printer, maintaining an office print setup means sourcing the right supplies. Here’s a look at the must-have printer supplies in Canada for 2025:
1. Toner and Ink Cartridges
- Always choose compatible or original cartridges based on your printer model.
- High-yield cartridges are ideal for reducing replacement frequency and saving money in the long run.
- Brands like HP, Canon, Brother, and Epson all offer high-capacity options.
2. Printer Paper
- Choose the appropriate GSM (grams per square meter) for your office needs—higher GSM for presentation documents and lower GSM for everyday printing.
- Consider using FSC-certified or recycled paper for sustainability.
3. Maintenance Kits and Cleaning Tools
- Maintenance kits include rollers, transfer belts, and fuser units—critical for extending printer life.
- Cleaning supplies help avoid smudges, jams, and paper misfeeds.
4. External Print Servers or Wireless Adapters
- For older printers, wireless adapters can add mobile printing functionality.
- Network print servers improve connectivity in shared office environments.
3. Where to Buy Printer Supplies in Canada
To keep your office stocked with reliable printer supplies, choose trusted Canadian retailers that offer fast shipping and customer support. Popular sources include:
- Staples Canada – Wide range of printers and branded cartridges
- Best Buy Canada – Competitive pricing and home delivery options
- Amazon.ca – Convenient bulk orders and third-party alternatives
- 123Ink.ca – Canadian-based supplier known for compatible cartridges at lower prices
Many of these platforms offer subscription services or automatic reordering for ink and toner—ideal for busy office environments.
4. Tips for Reducing Printing Costs
- Use duplex printing (double-sided) to cut down on paper usage.
- Invest in printers with Eco or Draft mode for internal documents.
- Consider leasing printers for short-term projects or rapidly scaling teams.
- Recycle used cartridges through manufacturer take-back programs.
Implementing smart print policies and monitoring usage can help reduce waste and control your monthly printing budget.
5. Sustainable Printing Solutions
More Canadian offices are shifting toward eco-friendly printing solutions in 2025. This includes using printers that consume less energy, refillable ink tank models like the Epson EcoTank series, and sourcing recycled paper and remanufactured cartridges.
Partnering with green-certified vendors and prioritizing sustainability in your print setup not only benefits the environment but also enhances your business reputation.
Conclusion
Choosing the best printers and printer supplies for Canadian offices in 2025 means balancing performance, affordability, and sustainability. With top-rated models from HP, Brother, Epson, and Canon—and a wide variety of available supplies—Canadian businesses can equip their workplaces with reliable and efficient printing systems.
Whether you’re printing client reports, marketing materials, or day-to-day office memos, investing in the right tools will ensure smooth operations and long-term savings.
